Visit Orlando is now recruiting for a full-time Trade Shows and Events Senior Event Planner. The Trade Shows and Events Senior Planner provides creative and logistical expertise for Visit Orlando global trade shows and events in support of Visit Orlando's mission to promote the destination and secure greater visitation.

 

MAJOR AREAS OF ACCOUNTABILITY:

  • Serves as the Project Manager who plans, coordinates and executes all facets of high level events, trade shows, sales missions, destination orientations, and signature events for the Global Sales Team at Visit Orlando both domestic and international to include:  
    - Budgeting/Invoicing/Billing/Financial Reconciliation for events up to $350,000
    - Analyze, evaluate, and negotiate booth space location, booth design, onsite booth build and onsite management at shows in Latin America and Europe.
    - Sourcing and Site Selection for Creative Venues and Hotels for client events and sales missions
    - Room Block Management
    - Contract Negotiations and Execution
    - Design and manage digital event invitations through registration software
    - Create printed invitations, signs, thank you letters, promotional collateral, printed materials, promotional amenities, networking booklets, etc. 
    - Build interactive events which fosters unique networking opportunities to promote the Visit Orlando brand
    - Design unique menus with consideration of location, dietary restrictions and cultural audience.
    - Speaker research, contracting, and logistical management
    - Audio Visual & Production
    - Event Marketing based on Visit Orlando Branding Guidelines
    - Manage Transportation through third party suppliers
    - Manage Air Travel for groups of up to 50 people 
    - Onsite Manager to execute events
    - Produce event reporting to include event resume, working agenda, and post event summary
    - Develop and manage Member Participation processes and reporting for each event.
  • Lead the RFP process to secure the best pricing in accordance with the Visit Orlando purchasing guidelines.
  • Negotiate in-kind donations with Visit Orlando members.
  • Partner with internal clients to develop themed copy and design for all event elements.
  • Lead the approval process for all branding with the Visit Orlando executive team.
  • Oversee the Event Coordinator in all facets of events and tradeshows to include Cvent, shipping, registration software, printed collateral, etc.
  • Mentor and train Planners, Coordinators, and Interns.
  • Work with event sponsors to ensure compliance on all agreements.
  • Communicate and support participating members during planning and onsite to ensure their ROI.
  • Network with Visit Orlando members to build and maintain a positive and professional relationship.
  • Work with booth builders on layout and booth design and present to Executive Team and CEO for approval.
  • Assist department heads in recommending departmental budgets to ensure operations are conducted within budgeted guidelines, noting variances monthly.
  • Oversee and provide direction to vendors at event.
  • Recruit, train and supervise Membership Committee volunteers and support staff for events.
  • Collaborate with other Visit Orlando departments to share best practices through the organization.
  • Evaluate each event post program for continued success and to review opportunities for improvement.
  • Active participation in local meetings & event related professional associations.

 

QUALIFICATION REQUIREMENTS:

  • Bachelor's degree (B.A.) from a four-year college or university
  • Seven to Ten years of conference planning or event management experience
  • Intermediate level proficiency or higher in Microsoft Excel and PowerPoint, Microsoft Word and Outlook.
  • CMP Designation Preferred

 

ADDITIONAL REQUIREMENTS:

  • Ability to travel 6-8 times annually.
  • Ability to work in fast paced environment and coordinate, manage and execute several events at one time.
  • Bilingual a plus
  • Ability to read and interpret documents, contracts, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak efficiently before groups of customers or employees of the organization.
  • Ability to solve practical problems and deal with a variety of situations.
  • Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
  • While performing the duties of this job, the employee is required to sit, used hands to finger, handle objects, tools, or controls; reach hands and arms, and talk or hear. Occasionally be required to stand or walk.

 

 

EEO

 

APPLY NOW

Email your (Word, PDF) Resume to: human.resources@visitorlando.com    

   OR

Fax your Resume to: (407) 370-5006